Stages of creating a modern office

Creating an office, starting from the moment of realizing the need and until its successful implementation, is an exciting and difficult journey. But when you know what lies ahead, it is easier to solve even the most ambitious task, especially since we will accompany you at every stage. In the article we talk about the five main stages of the development of modern efficient offices. 

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Stage 1. Analysis of the company's business processes

The first step is maximum immersion in the client's business processes. It is most important in terms of the quality of the final result. After all, how much we can get to know your company depends on how relevant a solution we can offer. Every detail is important: from the location of the office space to the staffing table of employees.

Speaking in detail, at this stage we:

• We define the goals, deadlines and budget of the project.
• We define the conditions for the implementation of the project, potentials and risks.
• We study the specifics of the company's activities.
• We study the organizational structure and staffing of employees.
• We study the corporate culture of the company.
• We study the long-term goals and prospects of the company.

How does this happen? We appoint a project manager and a design analyst for the project, and we will also ask you to allocate a specialist to help organize meetings with your employees and provide the necessary information. Mainly, we conduct interviews with employees of the internal communications department, HR, department heads, office equipment specialists. We also study the company's business processes independently with the help of documentation, for example, the company's Charter, and monitoring the work of the office.

Special attention should be paid to the analysis of corporate culture. Your corporate culture is the basis for all our ideas and solutions. For example, depending on what types of activity you encourage, the ratio of the number of individual and general office areas will be determined. It is worth noting that we study not only the current state of corporate culture, but also the target one. After all, the office is one of the most important tools for working with employees.

 

Stage 2. Office concept

Creation and demonstration of the first concept of the future office. Based on the information collected at the previous stage, our design analysts and designers form an upper-level vision of the office. The purpose of the stage is to coordinate with you the main ideas and directions of movement.

The office concept includes:

• Definition of office zones and their purpose.
• Location of zones inside the office space.
• The location of the main furniture elements inside each zone.
• The main ideas and messages that the office should carry to its visitors.
• Collections of references on furniture and equipment, intended color palette, decor.

 

Stage 3. Office project

After the concept of the office has been agreed upon, we proceed to the most time-consuming part - the development of the project and the compilation of all related documentation. At the end of the stage, we conduct a demonstration and give you all the project documentation, so complete that any contractor will be able to implement it.

In particular, the stage includes:

• Creating a project for lighting, ceilings, walls, floors, etc.
• Selection of furniture and other interior items, determination of their sizes, materials, colors.
• 2D and 3D visualization of office areas.

It is important that already here we identify suppliers of furniture and equipment, prescribe specific positions based on their availability and the overall budget of the project. Thus, your office will be exactly the same as on the agreed renderings.

We are direct suppliers of more than 200 European factories. Established partnerships with them are our strong point. This allows our customers to save up to 25% of their equipment budget without overpaying for the brand.

 

Step 4. Creating a workspace

Now it's time to implement the solution. Project management and repair teams, building efficient logistics and working with the budget are key tasks at this stage.

Stage works:

• Interior decoration, installation of ceilings, floors, partitions.
• Installation of electrics and lighting systems, climate control, ventilation.
• Control of the production of furniture and interior items according to an individual project. Purchase of custom items.
• Delivery, assembly and installation of furniture and systems for premises.
• Cleaning and preparation of the office for launch.

 

Step 5. Support

We guarantee all furniture products and lighting solutions, advise on their care. We always stay in touch and are ready to help if necessary.

Every step to create an office is associated with long-term solutions and large investments in the future. Cooperation with experienced contractors can significantly reduce the financial and reputational risks accompanying the project. IC BusinessInteriors has been creating offices for more than 15 years, which allows us to seamlessly guide you through all the above stages to the best result!